Fill every batch with automated booking conversations
Handle peak-season inquiry surges, qualify by fitness and experience, manage permits and group bookings, send pre-trip info, and recover off-season demand — all on WhatsApp.
+50%
Booking Conversion
<30s
Response Time
+25%
Batch Fill Rate
Who this is for
Built around how trek & adventure teams actually sell
Title
Founder, Operations Head, Sales Lead
Team size
5-30 sales agents
Monthly volume
1,000-10,000 inquiries / month (peak: 5-10x of that)
Primary goal
Fill every batch, every season — without doubling headcount
Why this is hard
The challenges you face
A trekking business makes (or loses) its year in 3-4 peak months. Inquiry volume spikes 5-10x. Manual reply at WhatsApp speed is impossible. Slow replies kill conversion — the lead books with whoever replied first. Conwerz AI was built around this exact pattern: instant 24/7 replies in Hindi/English, fitness screening, live batch availability, permit + insurance checklists, and off-season demand capture.
- ✕ Peak season — inquiry volume spikes 5-10x and the team breaks
- ✕ Repetitive questions on difficulty, dates, prices waste hours daily
- ✕ Slow replies = lost bookings — competitors with AI reply faster
- ✕ Solo travelers say "no matching group" → leads die forever
- ✕ Customers arrive without permits or gear — last-minute chaos
- ✕ Off-season → leads asking about closed routes get lost
How Conwerz AI fixes it
Pre-built plays for trek & adventure
Configured out-of-the-box for your industry. Tweak per your business in minutes.
Fitness + experience screener
AI auto-asks about last trek, max altitude, weekly cardio. Only fit leads reach humans.
AMS / altitude pre-check
For treks above 3,500m — mandatory safety disclosure auto-inserted before pricing.
Live seat availability
"4 seats left on 12 May" — real urgency, no over-booking.
Solo-traveler matching
Bot proactively offers solo travelers a seat in an existing batch instead of saying "sorry".
Permits + medical + gear
Region-specific permit checklist. WhatsApp medical intake. Gear list with rental upsell.
Seasonal advisory broadcasts
"Valley of Flowers opens 1 July, 2 batches left" — converts dormant leads into urgent bookings.
Hindi + English bilingual
Auto-detects language. Tier-2/3 customers get Hindi replies — higher trust, higher conversion.
Off-season capture
"Notify me when [route] opens" subscription — no leads lost to seasonal closures.
A real lead, end to end
What actually happens when an inquiry lands in your inbox.
Inquiry on WhatsApp
"Easy weekend trek near Delhi for first-timers?"
AI filters by difficulty + drive time
Returns 3 matched options instantly with photos.
Fitness + group screener
Captures group size, fitness level, dates.
Itinerary card + price
Day-by-day breakdown with altitude, distance, difficulty stars.
Live seat availability
"4 seats left on 12 May" — drives urgency.
Booking confirmed
Permit checklist + medical form + gear list + pickup details auto-sent.
Everything you get on Day 1
- AI handles trek catalog queries 24/7 in Hindi/English
- Fitness + experience auto-screener before quoting prices
- Live seat availability — "4 seats left on 12 May batch"
- Solo-traveler matching to existing batch departures
- Permit checklist + insurance prompt + medical form on confirmation
- "Notify me when Valley of Flowers opens" — off-season demand capture
Common questions for trek & adventure teams
Does it handle peak-season volume of 1,000+ inquiries/day? +
Yes — that is exactly what it was built for. AI handles ~70% of inquiries fully autonomously; the remaining 30% are routed to humans by language/load.
Can it work in Hindi and regional languages? +
Hindi and English are first-class. Major regional Indian languages are supported on Voice AI. Tier-2/3 customers see significantly higher conversion when replied to in Hindi.
Can it handle custom group quotes? +
Yes — AI captures route, dates, group size, food preferences (veg/Jain/non-veg) and routes a structured brief to ops for a 24-hour quote — no triage needed.
What about complicated cancellation policies? +
AI reads your cancellation policy from the knowledge base, calculates refund tier based on days-to-departure, and drafts the resolution ticket automatically.
Does it integrate with our existing booking system? +
Yes via REST API + webhooks. Most operators sync confirmed bookings into their existing accounting/ops system in real time.
Can we do post-trek review collection? +
Yes — Day 3 after return, AI sends a WhatsApp asking for rating, photo, and Google review. Repeat-eligible customers are auto-tagged for next-season nudges.
Ready to scale trek & adventure sales without scaling chaos?
14-day free trial. No credit card. Setup in under 2 hours. Founding-client pricing locked for 12 months.